Data policy
Elthamians CC takes the protection of the data we hold about you as a member seriously and are committed to respecting your privacy. This Privacy Notice explains how we may use and protect the personal data we obtain about you and your rights in respect of your personal data.

Categories of personal data we collect

Name
Date of birth
Contact details of your parent of guardian
Your School
Contact details of the young player if provided
Your participation confirmation
Your video/photography preference
Your membership declaration and signature if submitted via paper form
Emergency contact details information
Medical information

We obtain personal data from:

The parent/legal guardian registering a child to join the club
The England and Wales Cricket Board (ECB)
Leagues
County Boards
Club coaches / leaders

Automated decisions we may take

The Club will not take any automated decisions about you.

Purposes for which we process personal data

The Club will process the personal data for:
Administering your application for membership of the Club
Administering bookings and attendance at sessions
Dealing with medical needs/specific requirements
Supporting the delivery of cricket sessions
Training and competition entry
Reporting of participation and any incidents and of figures and trends (including equality and inclusion information)
Quality and improvement monitoring

Who we will disclose your personal data to

Leagues where you have been nominated for / agree to play for a League
The ECB where you are registered for or express an interest in an ECB programme
The County Cricket Board that supports the local Cricket Club whose programmes you have registered for
Coaches and junior co-ordinators for administrating training sessions
Volunteers who work at cricket clubs/venues to support the delivery of sessions

.

Legal basis for processing your personal data
The legal basis for the collection and processing of your personal data is:

for administration and delivery of cricket coaching and matches: that it is necessary to fulfil the contract that you are going to enter into or have entered into with us
for dealing with medical needs: that you have given your explicit consent or in the child’s vital interests.
in all other cases: that it is necessary for our legitimate interests which are to encourage participation in cricket and does not prejudice or harm rights and freedoms of parents / guardians or the children that join the programme.

Your right to withdraw consent
Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

Location of your personal data
The Club will keep your personal data within the European Economic Area.

How long we will keep your personal data for
We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with Elthamians CC as a member. 2 years after you cease to be a member or play an active part in the club, we shall delete your data excepting that needed to keep historical scorecard and statistical records

Your rights in respect of your personal data
You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.

Complaints
If you have any concerns or complaints about how we are handling your data, please or wish to exercise any of your rights do not hesitate to get in touch with the Membership Secretary or Club Chairman (details on contacts page). You can also contact the Information Commissioner’s Office (details can be found at www.ico.org.uk).

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